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Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meetings if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)


1. Review of Meeting Agenda: Any comments/additions? 


2. XSEDE2 Reporting (Leslie Froeschl


  • Previous discussion archived: SMT Meeting - May 9, 2019
  • (5/23) Annual Report was submitted on time last Friday. We continue to improve with this process. Testament to the entire team. This is the most significant document we produce every year. 
    • 100% compliance on the risk review again. 
  • (6/20) Email with due dates for August report will be coming out in mid-July. Please try to get your information to your PMs on time!
  • (7/18) See email from Noni Ledford (new PM) for reporting due dates: All text due to your PM by Aug. 8. 
  • (8/12) Thank you to everyone for getting your IPR9 content in to your PMs on time! Final report due 8/22
  • (8/29) IPR9 submitted on time. Is now available in IDEALS and on the Reporting page in the wiki. IPR10 will be due in November. More  coming on that later. 




3. Licensing for XSEDE software (David Hart) 


  • (6/20) Added to agenda.  
  • (6/20) Email from Dave H: 

    I checked the current XSEDE github repo ( and XCI has been applying the MIT license (which appears to be a reasonable choice per Dan, Svetlana and others), but with copyright assigned to XSEDE (which I believe isn't appropriate).

    The last email from Svetlana follows.

    I think we need to codify XSEDE's licensing approach and apply it consistently. This would be good to have decided before we start implementing a future "transition plan".

  • (7/18) Tabling this topic until the next call.
  • (8/15) Need to be discussed separately, legal guidance starts with Illinois, do developers have an opinion whether this is the right license? Need to create a new policy. Dave will follow up with Ron on the next steps.



Around the call updates

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)
  • Identification of recent improvements implemented

Updates from SMT members:

  • PI (John/Ron) - 
    • Reminder about Quarterly Meeting. Draft agenda is on the wiki and is a light agenda. Still space for more sessions
    • Light attendance. On a trend of people not attending. If trend continues, we need to reduce room block to avoid attrition charges. 
      • Suggest setting block based on attendance at last couple meetings
      • L2s should poll their groups re. March meeting

    • Organization: Cancer Computer. Nonprofit. Installations of equipment at IL, Stanford, Utah, Indiana in discussions. 
      • If someone has OSG allocation through XSEDE they could compute on this.

    • Greg submitted MRI for research instrument that allows you capture packets on a network & do analysis. Will go into production after this year. Should be able to provide data sets to community. Open Storage network wants to publish data sets. Want instrument to be part of XSEDE resource from U TN.  Like to publish data sets via XSEDE. Registered as instrument in RDR
      • Phone call with Open Storage Network: national storage infrastructure for supporting data sets to be shared publicly. Early in project. May become SP earlier to promote existence. 

    • Enough approvals for Univ of Houston as L3 SP so acceptance will be sent. 

  • CEE (Kelly) - 
    • Jennifer Houchens transitioning out. Any one of the partners can offer up someone who might fill the role. Need to figure out that process. Workforce Dev/L3 deputy: knowledge of all of CEE, ability to get up to speed quickly, work closely with evaluation, ECSS, etc., working knowledge of training/best practices for online & in person training, good familiarity with elements of broadening participation
      • Traditionally the site with departing L3 has first crack at filling it. Shodor was given first crack but they don't have anyone to fill it so need to open up broader search
    • Lizanne finishing SPICE evaluation. Kelly working on final report 
      • TACC made a video of this experience. An XSEDE version will be shared soon.
  • ECSS (Bob S/Phil) - 
    • XSEDE booth at SC: Champions event last year. Will expand to include ECSS this year. 
      • Reach out to other orgs (CaRCC, Xpert network) and invite to this networking event. XSEDE helping like-minded groups get together. 
        • Would take coordination with others, would have to carefully name it. Campus Champions host a facilitators' breakfast 
        • Need to seek Dana's thoughts 
        • Make Rudi aware and let him work his magic as he wants to build relationships among these groups
        • Need to find inclusive title
      • Can also take a different approach that is more general to the community to come learn how XSEDE can help you with needs on your campus for training and support. Other organization partners could be invited more informally. This would avoid upsetting anyone that might not be invited. 
    • Working with Dave on a training & guidelines for writing performance & scaling doc. Reduce number of rejected proposals. 

  • XCI (Dave L/Craig) - 
    • Internal work on improving research software portal. Make offerings more clear as to what is available at
    • New SPF applications:
      • Open storage network is interested in joining the SP & expect them to apply soon. 
      • Rudi mentioned that U Del is getting an MRI. Victor coordinating with them. Never had a system as part of XSEDE so Victor will be working closely with them. L2 since it will be allocated
      • Stoneybrook–track 2 machine. Victor working on onboarding them to the SPF. L2 since it will be allocated
  • Ops (Greg/Victor) - 
    • Jim Marsteller left XSEDE. PSC is opening  a search for a replacement. In the meantime Victor & Alex are covering security duties. 
    • Duo contract has been signed. Renewed through Aug 2021 for just under 5000 users. Been at steady state of about 3600 users (with auto-unsubscribe if you don't log in within 12 mos). 
    • Open storage network meeting: should have conversation about requirements for publishing data sets in XSEDE. Add exploratory meeting for community data sets with XCI & Ops at QM. Dave is happy to talk about this after the QM. 
    • Vulnerability identified has been closed. Summary doc of all action items has been submitted to program officer. Was not exposed/used. Did a good job of mitigating. 
    • Globus subscription available to any allocated SP? 
      • Any allocated, but not sure if it is beyond that. If Open storage network is allocated they can use globus subscription for transfer. Another meeting with OSM in October & can talk more about it then. 
  • RAS (Dave H/Ken) - 
    • XRAC meeting coming up
    • Update notification emails after that meeting–how we help rejected users figure out next steps
    • Working with SPs to get ORCiD integrated. 
    • Finalizing agreements with TACC & NCSA to use XRAC for non-XSEDE allocations. 
    • Richard Gerber playing around with XRAC demo site and considering it. 

  • Program Office (Ron/Leslie) - 
    • Save the dates for XSEDE events at SC:
      • Tuesday, November 19 (10-11:30am): Joint Champions/ECSS breakfast aimed at sharing information about how XSEDE can help you with needs on your campus for training and support (Coffee & Donuts to be served)
      • Wednesday, November 20 (4-6pm): Discover More with XSEDE reception: meet with XSEDE leadership to learn more about how XSEDE can help you solve the scientific challenges you are facing (popcorn cart, snack mix, lemonade)
        • We had low participation of XSEDE leadership at this event last year. Please try to prioritize this event during your busy week at SC!
    • Reminder: Enter Publications in XUP and documents in IDEALS
      • Multiple references to best practices & lessons learned in PY9 planning. Tech Report Series is a good place to publish these kinds of documents.
      • Where do posters fit? 
        • If archived, generally considered a form of publication that you can put on your vita. Poster gets archived in digital library so people can access it. 
          • Staff should just make an entry for these in their user profile as staff publication. 
        • Not all conferences archive posters; however, so we could make a space for posters that aren't archived to be uploaded to the XSEDE digital repository (IDEALS) so they would receive a persistent ID that can be attached to one's user profile publication entry. 
        • In general, technical reports have a higher bar and a way to capture something that might otherwise be lost.
        • Leslie will update instructions on the wiki to clarify this point. 
    • Reminder: Reference collaborations in tracking worksheet:
    • Reminder: Address recommendations (Jira) 
      • Seeing some improvement in number of recommendations being addressed. Please continue
    • PIF window never closes and funds can be accepted anytime 
      • Closed L1/2 session at QM will have updated forecast for PY8 holdback funds so we can decide which PIFs will be funded/ partially funded
  • SP Forum (Ruth) - 
    • No update

  • UAC (Emre) - 
    • No update

  • NSF (Bob C) - N/A

Next Meeting: 

  • SMT - September 26, 2019  (September 12 being cancelled due to Quarterly Meeting)


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