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Attendees:


Canonical Meeting Template (as a reminder):

1. Review of meeting agenda
2. Addressing issues

  • Description/Status of issue
  • Review of action items from previous meeting if any
  • Recommended actions and discussion of same
  • Close issue or identify next action items

3. Status updates from SMT members

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

 

Agenda/Notes

1. Review of Meeting Agenda: Any comments/additions? 

 

2. XSEDE2 Reporting (Karla Gendler

Previously:

  • Previous discussion archived: SMT Meeting - November 10, 2016
  • (1/5) Karla 
    • IPR due 2/15 with quarter close on 1/31. Watch for emails soon for due dates for text
    • Planning will begin mid-January; inputs before March quarterly
    • PSC will provide project manager for XCI upon Janet Brown's departure. Will also need a point on UREP. ACTION Karla will send description to Ralph
  • (1/19) Karla - email from Leslie Morsek about IPR2 due 2/17; highlights language to use and timeframes
  • (1/19) Karla - Planning email will come soon as well, will begin after IPR2 writing is done
  • (2/2) Scott - middle of current reporting period, due to NSF 2/17
  • (2/16) Karla - IPR2 is with Leslie Froeschl and will go to John at the end of the day today; John will finalize and submit 2/17
  • (2/16) Karla - Planning process is underway; L3 prioritized activities are due today
  • (3/16) Karla will be setting up calls w/L2s for Plans
  • (3/16) John - call w/Rudi: NSF would like summary of what we are discontinuing and what we are doing going forward, what has decreased or increased funding
  • (3/30) Karla - reporting and planning emails gone or will be going out. A lot of PCRs in flight hoping to have most done by reporting time. IPR feedback from Rudi will be addressed by L2 and L3 areas
  • (3/30) Dave - SP Forum discussion was good

Discussion:

  • (4/13) Karla - planning and reporting

Decisions:

 

Actions:

  • Maytal requested a Quarterly Leadership Radar identifying major project level activities, new tools/functionality released, etc. - Ron to proposal options to serve the need

 

3. XSEDE Website Redesign (Karla Gendler)

Previously:

  • (1/5) Maytal - Wire frames in place, need decisions from Ron and John and to understand the role of External Relations and their branding study. Initial focus is to work on the website and then move to the user portal with improved navigation, look and feel. Can do a presentation at March or June quarterly. Usability study conducted on the current website in addition to interviews; can share final report from Craig Jansen at TACC. Would be good to do another usability study 3-6 months after the new website. Craig Jansen at TACC.
  • The new architecture and the wireframes can continue to be improved upon but we need an initial design and site map to be approved to not delay the re-design process further. Nothing with a web site is set in stone but we would like to have something approved for the initial release planned at the end of this program year. On the wiki page I link to below there are two documents:

    1.       The presentation I plan to give tomorrow. I’ll make sure to keep it short but thorough enough to answer any questions.

    2.       The Usability study that I talked about at the last SMT meeting if anyone is interested in looking at the final report.

    These are both located on the XSEDE web site redesign is located on the following WIKI page: https://confluence.xsede.org/display/XT/XSEDE+Web+Site+Redesign

  • (2/16) Maytal - site maps are fluid and will change and evolve. Proposing another usability study after the website is out.
  • (3/16) Maytal - finalizing layout. Mapping old to new content–will need a lead for each area
  • (3/30) Maytal - migrating content; need point of contact for each major area of the website–will request via email

Discussion:

  • (4/13) Maytal - sent area responsibilities via email

Decisions:

 

Actions:




4. NSF Videos (Kristin Williamson)

Previously:

Decisions:


Discussion:

Actions:




5. Remaining PIF Idea Gate 1 Reviews (Ron Payne)

Previously:

  • (3/28)  Added to agenda
  • (3/30) PY7-01 & PY7-06 moved to Pending status
  • (4/12) Responses to review board questions sent to review board. Request for updated disposition to be sent via email.

Discussion:

  • PRB voting members are asked to update their Gate 1 status vote via email ASAP.

Decisions:

Actions:



Status updates:

Follow this basic outline:

  • Status update on significant activities
  • Review of prior open issues if any (and not addressed earlier in agenda)
  • Identification of new issues if any (and not addressed earlier in agenda)

Updates from SMT members:

  • PI (John/Ron) 
  • CEE (Kelly) 
    • Deputy of CEE resume being sent
    • SP Forum call w/CEE
  • ECSS (Nancy/Ralph/Sergiu)
    • Planning and reporting, staffing assignments for community codes, JIRA updates and ECSS transition from Sciforma.
  • XCI (Dave L/Craig)
    • The mention at the Quarterly regarding need for help on Use Cases led to further discussions
    • XCI Activities Revisited

    1. Use cases that will make XSEDE 2 more responsive to community challenges/needs. Examples include:
      1. "Resource Selector" -> identify what resources are available to meet your application requirements.
      2. Move key XSEDE operational apps such as XRAS to AWS to increase availability and facilitate easy hand off to future NSF CI awards.
    2. Support for application integration into XSEDE environment and instrumenting code for usage metrics to demonstrate ROI.
    3. Support SPs in Log analysis of their systems to quantify the number of times and/or duration applications are run by users, again to demonstrate ROI. This is to assist when applications are not instrumented to do so.
    4. New use cases the UREP has prioritized including those identified in XSEDE 1 which have not been delivered to date.
    5. Quantify ongoing Software maintenance efforts for SPs through metrics:
      1. Number of maintenance releases and upgrades delivered for service provider deployment (target: 4/year)
      2. Number of fixes and enhancements to centrally operated services (target: 12/year)
      3. Number of new components instrumented and tracked for usage and ROI analysis (target: 4/year)
    • Related Notes:

    1. John & Nancy to send note to SI2 Pis letting them know XCI is a resource for support:
      1. Instrumenting codes/applications for usage
      2. Integration  of codes/applications into the XSEDE environment
    2. Updates to Community Software Repository for User feedback:
      1. Ask for user input on priority of a use case in the queue
      2. Allow users to post informal questions/comments about use cases and/or their UREP prioritization
      3. Advertise XCI as a resource for national  CI (XSEDE) integration & usage instrumentation.
    3. Regularly communicate work load (1-5 above) to XAB & XUG for feedback.
  • Ops (Greg/Victor)
    • Planning and reporting, brief outage at Indiana that is back up and running.
  • RAS (Dave H/Ken) 
    • Capability Delivery Plans and User Cases. Cross-area prioritization need
    • PEARC17 and ECSS Training
  • Program Office (Ron/Laura)
    • Performance Management Plan was submitted to Rudi & posted on wiki; Follow-up call with NSF scheduled for Wed. 19-Apr; activities to begin in July.
    • Collaboration information collection request will go out to L1/L2/L3 leaders today
    • XAB PY7 Plan review presentation template will be sent out today or tomorrow
  • SP Forum (Dan) 
    • Preliminary SPF recommendations for the XSEDE PY7 Plan have been provided to the L2 Directors.  The complete set of recommendations will be sent to the SMT once formally approved by the SPF.
  • UAC (Emre)
    • Have not heard back yet from invitation to join the UAC
  • PM&R (Karla/Scott)  
  • NSF (Rudi)

Record improvements: https://docs.google.com/spreadsheets/d/19YRAPeAForh5I9Xvhj8nKjROe3-JN7a1caLYbNamPaw/edit#gid=0

Next Meeting:  April 27, 2017

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