* The cycle repeats four times per year, with the tasks described in the table starting December, March, June, and September.
Italicized tasks indicate tasks from an overlapping meeting cycle or managed outside of the Allocations team.
| Date* | Meeting task or milestone |
|---|---|
| 1-Dec | Prior XRAC meeting occurs |
| approx. 15-Dec | Allocation Request Webinar #1 |
| 15-Dec | Start accepting Research requests |
| 1-Jan | Prior Research awards start |
| Allocation Request Writing Webinar #1 | |
| 15-Jan | Deadline for Research requests |
| Administrative review and clean-up of requests, review assignments made | |
| 1-Feb | XRAC reviewers receive assignments |
| Requests under review by XRAC | |
| 15-Feb | Open quarterly allocation survey |
| approx. 1-Mar | XRAC meeting |
| Complete reconciliation, finalize awards, initiate allocations | |
| 15-Mar | Close quarterly allocation survey |
| 15-Mar | Notify submitters of allocation outcomes |
| 15-Mar | Start accepting Research requests for next meeting |
| 1-Apr | Allocation awards begin |