20190305- ECSS PY9 Planning

Decisions:

Action Items:

Notes/ Discussion items:

• Training
  • During ECSS-All meeting we're going to tell the staff that there are training opportunities
    • Classes, workshops, self-study
    • ECSS-MGMT is willing to dedicate 10% of their ECSS time for training (that's 1.5 hour/week)
      • By combining that time over the course of a year, this means they can go to a conference or do something spending a week on training
  • If staff are in between projects, then they can do some of that training 
    • That works for self-study, but for conferences, it requires more scheduling.
  • What staff can do:
    • Up to 50 hours of training per year is available for staff time to go to training. But travel is another issue
      • PIF to address 
        • We would have to write specifics 
        • Perhaps ask staff to look at one conference or professional development event they can attend (subject to approval from L3 and local manager)
          • Need to be very careful with using the term "professional development"
          • Items needed from staff
            • Event
            • How this benefits ECSS
            • When the money has been spent ECSS will report back who went to what
        • Perhaps submitting a per-conference PIF (hopefully not) or quarterly PIFs for staff training
        • When the money is spent, then there needs to be a report on how the money was spent
    • One thing to remember, with travel, the staff would be subject to their institution's travel rules. 
      • Need to figure out how to handle travel with PIF 
        • The money needs to move to the right WBS area, then the money has to be designated as travel funds. 
          • Could the institution support someone who is not at that institution? Yes but that's very difficult.
    • Perhaps create a PIF with an estimated amount of money and go off of that
    • Example: If we put together a PIF allocating ~$4000 per staff member to be sure to encompass overhead costs at institutions
      • If the PIF came out to $250k, divide that by institution
  • What happens if we don't spend the PIF money?
  • Perhaps host/develop a training
  • Perhaps have those attending trainings to present an ECSS Symposium
• ECSS Assistance for Benchmarking 
  • Consider: Every startup gets 1 day/week ECSS support to help the PI and determine if ECSS assistance is needed or not 
    • What should the ECSS role be in the issue of benchmarking?
      • Should we be doing as Lonnie has done?
      • Perhaps have something come up when they are submitting or the front end of the submission process that highlights that ECSS can help with the proposal. 
        • For first time startup submissions, additional information comes up that offers to help as they prepare for the larger submission they will have to do
        • Who would do the work?
          • If an ECSS staff member helps with a proposal is that a conflict of interest if that project is assigned? 
      • What if first time submitters have an earlier submission deadline? 
• ECSS-All Meeting
  • Ask staff how many are aware there is time available for them to participate in training events 
• Campus Champion and ECSS: How we can work with the Domain Champions
  • Perhaps have ECSS staff get on the Champions list so they can weigh in
  • Quarterly presentations for Champions?