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Decisions:

 SummaryDescription
Professional Development of XSEDE TrainersReduce the preparation needed by trainers when presenting under the XSEDE banner, improve the communications between trainers and the event coordinators, and ensure the participation data is collected that feed in to CEE area metrics.. The goal is to ensure all trainers are providing (1) XSEDE branded training materials regardless of their organizational home; (2) assist them with novice audience presentations; (3) provide professional development by providing information on training best practices; (4) document the all the pre- and post event responsibilities of the trainer.

Action Items:

SummaryDescriptionResponsibleDue Date
Best Practices

Review the recommendations identified in the URCE Evaluation Reports and use as a framework for an trainers guide.

Add a list of links to other sources of training best practices.

Dry runs and shadowing others.

Akli, Alameda3/24/2017
Training Event ProceduresDocument the pre-event, event, and post event tasks that the trainer is responsible for including XSEDE branding (at the beginning of the presentations providing motivation for using skills/tools being taught during the training session and providing one or two slides about XSEDE; use of or identifying XSEDE-managed resources, at the end of the session include next steps for attendees (future training, requesting allocation, attending PEARC), taking attendance so the data for the metrics is captured, and feedback survey completed before attendees leave the session, and providing session materials for archival, and at the mutli-session CEE-BP events proctor for the other trainers.Akli, Alameda3/24/2017
Group Review of Best Practices List and Training Event ProceduresReview by those who attended this session and post on the training WIKI page.Akli, Alameda, Cahill, Houchins, Knepper, Mehringer4/15/2017

Notes:

  • Find out of there are already materials – by looking
  • If developing something new, used provided slide template
  • Do you require your materials have certain requirements
  • Put guidelines of how they know they are heading to beginner/intermediate/advanced
    • Do we know objectively – or someone to consult
    • Point to example of intro versus intermediate versus advanced
  • Give them good presentation guidelines –eg, 60 slides do not work for 30 minute presentation
  • Guidelines how to be engaging especially on remote talks
  • Susan requires new presenters to do dry runs – so has Rich Knepper
  • How can we be sure we have folks improving their training?
    • How about having trainers shadow other trainers –
    • We have folks proctor for folks
  • Delivery of webinars – would be good to have this –
  • Vis training – why is it consistent –tools they use –

 

Susan – would make people doing the training use the slide deck from the previous trainer –

Process – once agree to give process –then can point to the last instance –

Maybe share these on google folder –

  • Do we preserve notes from live training – to hand to the next trainer –

Tested best practices – we have a number of them – which came from different sources –

Eg, pairing on training accounts, at florida international university –

Next steps as final slide – could point to roadmap if applicable – for what should be done –

  • Trainings
  • Pearc conference
  • Allocation

Link to materials, and link to survey –

Real problem getting feedback and attendee lists for webinar –

Gather this list – and post to confluence – to help with training –

Action – review general agenda for planning call – and make sure we’ve covered things –

Have new trainer and new offering –

And see if we have any lessons learned –


 

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