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Welcome Letter

Map

City

The International HPC Summer School 2017 will be held in Boulder, Colorado, on the University of Colorado Campus.

Facilities

Housing

Williams Village North
3300 Baseline Road
Boulder, CO 80310
303-735-1445

Notes

    • Registration desk is open 24 hours
    • Early Check-in: Please check with WNV Front Desk upon arrival. If rooms are not ready, they can take your luggage and notify you once you can check-in. 

    • Afternoon arrival is suggested

    • Check-in Time: 3:00 PM | Check-in Location: WVN Front Desk

    • Check-out Time: 10:00 AM | Check-out Location: WVN Front Desk

    • Late Check-out Time: 10:00AM | Check-out Location: WVN Front Desk

Program

Village Center
500 30th St.
Boulder, CO 80303

Services

Linen Packet:

Includes a linen package (includes one set of non-fitted sheets, two towels, one washcloth), pillow, pillowcase, blanket and bedspread. There is no housekeeping service in individual guest rooms. Housekeeping service is provided in restrooms and public areas.

Rooms are furnished with extra-long twin beds, dresser, bookcase, desk and closet. Telephones are not provided in rooms. A microfridge (microwave, refrigerator, and freezer) is provided in each room. TVs are located in building lounges. All rooms are non-smoking. Bed alterations are prohibited.

 

Laundry:

Coin-operated (or campus cash) laundry facilities are located in each residence hall. Participants need to provide their own laundry detergent. $1.25 per load to wash; $1.25 per load to dry (quarters only).

 

Maintenance:

If maintenance is required to fix something in a room, inform the staff at the front desk of your residence hall. If the front desk is not staffed when the report needs to occur, visit one of the 24-hour desk locations listed above.

 

Mail:

To mail a letter or package to someone visiting campus, please mail it to the following address:

CU Conference Services

Attn: Conference Name/Recipient Name 2480 Kittredge Loop Dr. #1953

Boulder, CO 80310

 

CU Residence Hall and Campus Policies:

  • CU reserves the right to enter any room/apartment for the purpose(s) of inspection, repairs, extermination services, or to control the room/apartment in the event of an epidemic, emergency or any other reason in accordance with university policies.
  • CU reserves the right to remove any person(s) causing a disruption from the premises.
  • CU is not responsible for any damage or loss of personal property. Belongings left behind will be deemed abandoned and disposed of per university policy.
  • Participants are prohibited from altering, damaging or defacing buildings, floors, furniture, fixtures or equipment on campus.
  • Pets are not allowed in campus facilities with the exception of documented ADA service animals requested and given written approval more than 30 days prior to the start of your event.

 

Meal Information:

Use your lodging & dining or guest keycard for meals. Meals are available for purchase on- site at open dining centers by credit card if they are not already included in your HPC Summer School lodging & dining package, commuter, or guest meal package. Summer dining hours are as follows:

Village Center - Weekdays (Monday – Friday) Breakfast                 7:00 a.m. – 9:30 a.m.

Lunch                      11:00 a.m. – 1:30 p.m.

Dinner                     5:00 p.m. – 6:30 p.m. Village Center - Weekends (Saturday & Sunday)

Breakfast                 7:00 a.m. – 9:30 a.m. (if open/available) Brunch/Lunch          11:00 a.m. – 1:30 p.m.

Dinner                     5:00 p.m – 6:30 p.m.

 

 

Parking:

  • Parking is by permit or credit card pay-to-park machines. Participants are responsible for

 

reading and adhering to all posted parking policies and paying accordingly. Read all signage when entering a lot to ensure you are parking in the correct lot. Individual requirements exist for each lot based on day and time. Visit the following link for more information: www.colorado.edu/pts.

  • Weekly permits are available at residence hall front desks for $20. Payment can be made by credit card or check.
  • Check your vehicle periodically in case vehicles need to be moved due to lot renovations or storm environmental damage.
  • Drop off/Pick up: A 20-minute relaxed parking time in Lot #612, #622, #623, #624 have been arranged on June 25th from 3:00 – 5:00pm and July 1st and 10:00 – 12:00pm for participant drop off and pick up. Follow the directional signs on-site or attached map to find the location upon your arrival.

 

  • Williams Village North Permits:

Valid in Lot 622 in front of Williams Village North, unless otherwise noted.

ADA Parking Needs:

Notify your HPC Summer School contact 30+ days prior to arrival to submit ADA parking requests. Campus parking permits or paying at a meter are still required for those with disability placards or license plates. Visit the following website for more information:  www.colorado.edu/pts/permits/ada-accessible-parking

 

Parking Citations:

Parking in incorrect lots or without a valid permit or proper payment can result in parking citations or possible towing. Associated fees are the responsibility of the person operating the vehicle. Parking citations must be paid or appealed within 14 calendar days of the issue date. Appeals must be filed before the closing of the PTS office on the 14th day after the date of the issuance of the citation.

Pay your citation online:   www.colorado.edu/pts/citations

 

Campus Cash:

HPC Summer School attendees may load funds onto their lodging & dining or guest keycard to pay for laundry machines and retail store items within Housing & Dining Services (including Starbucks at the UMC) or printing services at applicable places on campus. Campus cash is available on a ‘use it or lose it’ basis and expires upon your group’s departure. No refunds will be given for campus cash loaded onto a keycard or campus cash card.

  1. A campus cash card may be purchased and loaded with funds using a credit card at the BuffOne Card Office at the Center for Community (C4C). Please check with their office regarding card expiration dates and applicable rules.
  2. A campus cash card may be purchased and loaded using cash at a campus cash card machine (located in the entryway area of the C4C outside of the BuffOne Card Office and at the UMC).
  3. Funds using a credit card can be loaded onto your lodging & dining or guest keycard at the following website (insert the card # when asked for the Patron ID #):  https://services.jsatech.com/paymentcc.php?tab=credit&cid=59

 

Internet Access:

  • Access wireless service on campus by selecting UCB Guest Wireless from your available Wi-Fi network options and accepting the terms and conditions upon opening your web browser. You will be prompted to re-accept these terms and conditions periodically.
  • If you encounter difficulty accessing the Internet, call 303-735-HELP (4357) or email help@colorado.edu for assistance during their business hours.
  • Check firewalls or security settings on your computer that could possibly complicate accessing the campus Wi-Fi system before you arrive.

 

Recreation Center:

The central campus and Bear Creek recreation centers are accessible to campus guests during your stay. Show your lodging & dining or guest keycard as ID and pay upon entering unless the entrance fees are covered by your conference/camp. Youth under the age of  16 must be accompanied by an adult. –For guest access details, facility information, and rates    visit:    http://www.colorado.edu/recreation/membership-lockers/membership-rates

 

Sustainability:

CU Boulder is +a leader in climate and energy research, interdisciplinary environmental studies and in engaging in sustainability and "green" practices on campus. Bring a reusable water bottle and refill free, use the recycling bins across campus, and compost where available. We encourage visitors to consider the purchase of carbon offsets for travel. For more information about CU Boulder’s sustainability initiatives and carbon-offset purchases, visit the following websites:

 

Research, Degrees, Outreach & Operations: http://www.colorado.edu/sustainability

The Environmental Center: http://www.colorado.edu/ecenter

Colorado Carbon Fund (carbon offsets): http://www.coloradocarbonfund.org

Native Energy (carbon offsets): http://www.nativeenergy.com

 

Health & Safety Information:

  • Campus and Off-Campus Emergencies

911

  • CU Police Department (On-Campus, Non-Emergency)

303-492-6666

  • City of Boulder Police Department (Non-Emergency)

303-441-3333

  • Boulder Community Hospital

4747 Arapahoe Ave, Boulder, CO 80303

303-415-7000

Weather:

Boulder is 5,430 feet in elevation and has a sunny, semi-arid climate. Hydrating during your stay is very important, as altitude sickness (headache, nausea, shortness of breath, dizziness, and tiredness) can occur. Weather conditions can change rapidly throughout each day and from day to day. Bring sunscreen, lipstick/lip moisturizer, a hat, walking shoes, and layers for cooler evenings.

 

Printing, Copying, Faxing and Shipping Services:

For printing, copying or shipping, please visit one of the below:

  • The UPS Store

2480 Kittredge Loop Drive (north side of Kittredge Central building) 303-442-2601, Ext. #102

  • The Ink Spot Copy Center

1st Floor, University Memorial Center, UMC 130C 303-492-7878

  • FedEx Office Print & Ship Center

2616 Baseline Rd, Boulder, CO 80305 (sound end of campus) 303-494-2622

 

Campus Bookstore: University Memorial Center

Euclid Avenue, Boulder, CO 80309

 

(303) 492-6411; (800) 255-9168

www.cubookstore.com

 

Smoking:

The University is a smoke-free environment; smoking is not permitted anywhere on campus. Electronic cigarettes are included in the smoking ban.

 

Alcohol & Drug Policy:

The University of Colorado Boulder is committed to excellence in all aspects of personal and academic life. We recognize that alcohol abuse and misuse is a significant impediment to achieving this excellence. Therefore, CU-Boulder permits only the responsible, legal consumption of alcohol. The university complies with all federal, state, and local laws concerning alcohol and illegal drugs.

 

Laws Related to Alcohol & Drug Use:

Persons under 21 years of age cannot legally possess or consume alcoholic  beverages.  The furnishing of alcoholic beverages to underage persons is prohibited. Individuals who are of legal drinking age may possess and consume alcohol only in the privacy of their room with the door closed in their assigned residence hall room or at official conference catered events. Alcohol cannot be consumed or carried in open containers on any street, sidewalk, alley, automobile, or public area on campus. Any participant who consumes or possesses alcohol contrary to the above are subject to request for departing the premises and, upon request, shall leave the premises immediately.

 

The possession, use, sale, manufacturing, or distribution of Illegal ("Illegal" means unlawful under Colorado state law or federal law) drugs in the residence halls, including marijuana and drug paraphernalia including but not limited to pipes, hookahs, bongs, water pipes, etc. is not permitted. Marijuana remains a controlled substance under the federal Controlled Substance Act and, accordingly, is Illegal.  Any participant who involves

themselves in the use of possession of Illegal drugs are subject to the campus’s request to depart the premises and, upon request, shall leave the premises. A participant may also  be subject to legal action.

 

Possession of firearms, explosives, fireworks, incendiary devices, ammunition, other weapons, or instruments designed to look like any of the above will result in the possible immediate removal from campus.

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